The Permanent Mission of Norway to the United Nations in New York represents Norway at the United Nations and is located within walking distance of the UN headquarters in Manhattan. The Mission covers a broad set of areas in the UN such as development, peace and security, human rights, humanitarian and international law issues, elections, education, health, and climate. We share offices and administration with the Royal Norwegian Consulate General. As a fast-paced and inclusive working environment, we are looking for team players that work strategically, prioritize well and are result-oriented.

The Permanent Mission of Norway to the United Nations in New York is currently looking for an administrative officer starting as soon as possible. The job is a temporary position until 31 December 2026, with a possibility for renewal.

Main duties involve a diverse array of administrative and protocol tasks, including:

Official correspondence with UN and other officials
Facilitation personnel registration, VIP and other visits, including through the appropriate UN and US systems
Arranging meetings, including reservations of conference rooms, correspondence, logistics, welcome and catering etc.
Calendar management and support for senior management as needed

The employer reserves the right to change the job content as needed.

Qualifications:

Higher education at least at college level
International experience and background from multilateral work and knowledge of the United Nations is preferred
Very good English skills, both verbally and written
Knowledge of the Norwegian or a Scandinavian language is strongly preferred
Good knowledge of the use of IT tools (MS Office)
Sense of order, accuracy, and punctuality
Ability to cope under high work pressure
Ability to solve problems and challenges at hand, including the unexpected
Good service, communication, and collaborative skills as well as good administrative literacy

We offer:

Independent tasks in a pleasant, interesting, and hectic environment. Wages in accordance with agreement, in addition to health insurance and pension plan.
An inclusive, positive, and dynamic work environment.
Opportunity to engage with a broad network in the diplomatic and international community of New York.

Additional information:

Regular working hours are 37.5 hours per week, Monday to Friday. At times, you will be expected to work additional hours.
Staff recruited in New York are subject to terms and conditions of service in accordance with American and local legislation.
All applicants must apply at the designated online portal. Applications should include a cover letter, a resume and references merged into one PDF-file. Please indicate eligibility to work in the United States in the cover letter.
The applicant must be a U.S. citizen, a lawful permanent resident or hold a work permit in the United States. The Mission cannot sponsor a visa or a work permit for this position.
The Permanent Mission of Norway to the United Nations is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone. We are an equal opportunity employer, making all employment decisions without regard to race, gender, religion, national origin, color, ethnicity, gender, religion, sexual orientation, age, or other category protected by law.

Conditions of employment: We offer a competitive salary and a comprehensive benefits package including 25 days of annual vacation and partial coverage of health insurance.

Salary range: USD 6 000 - 7 000 per month depending on experience and qualifications.

A background check will be conducted.

Application deadline: November 5, 2025

For questions, please contact Senior Adviser Britt Larsson or Head of Administration Thomas Finstad.